Office management

Vacancy: Office ManagerLocation: Heidelberg; GautengApply to: marizel@alos.co.zaJob Summary:The Office Manager is responsible for overseeing the daily administrative, financial, and operational functions of the office. This position ensures that all business processes are executed efficiently and in compliance with company policies and South African regulations. The Office Manager plays a key role in supporting the company’s sales, purchasing, logistics, and customer service departments.Requirements:• Must be registered with SAIPA; SAICA will also be considered.• Candidate over 40 years of age (male or female)• Minimum of 5 years of experience in office management or administration.• Proficiency in MS Office (Excel, Word, Outlook, PowerPoint) and Sage Pastel. Responsibilities:1. Office Administration• Manage general office operations, including stationery, supplies, equipment, and maintenance.• Develop and implement office procedures and ensure compliance with company policies.• Supervise office support staff and ensure efficient workflow.• Maintain accurate records, filing systems, and documentation (both digital and physical).2. Financial Administration• Assist with accounting, account reconciliation, and report preparation for the finance department.• Coordinate with external service providers (accountants, auditors, etc.) as needed.• Support budgeting and cost control initiatives.3. Human Resources Support• Assist with recruitment, onboarding, and maintaining employee records.• Manage vacation schedules, attendance records, and performance reviews.• Coordinate staff training and wellness activities. 4. Operations and Logistics SupportSupport inventory control, including stock reconciliation and coordination with suppliers.5. Compliance and Health and SafetyEnsure compliance with labor laws, company policies, and health and safety regulations.Maintain workplace safety records and coordinate with safety officers.6. Communication and Reporting• Serve as the primary point of contact between management and office staff.• Prepare regular operational and administrative reports for management.• Support internal communication and attend company events and meetings.Skills and Requirements:• Strong organizational and multitasking skills.• Excellent communication and interpersonal skills.• Proficiency in Microsoft Office.• Ability to analyze problems and develop solutions.• High level of integrity and professionalism. • Strong leadership skills with experience managing teams.• Attention to detail and a focus on accuracy.• Ability to work under pressure, meet deadlines, manage change, and drive results.• Proven track record of leading and managing successful teams.