Regional Administrator

Black Sash
Regional Administrator at Black Sash

Application Deadline: February 13, 2026
Region: Johannesburg
Salary: R$ 148,124.39 annually (includes: Medical Subsidy and Pension)
Employment Type: Full-time
Job Description
Black Sash is seeking a full-time Regional Administrator for a position in the Johannesburg, Gauteng office.

Black Sash is looking for a candidate committed to integrity, honesty, and respect for confidentiality. They value a transparent, accountable, and consultative teamwork style and expect candidates to embrace their values, vision, strategies, and policies. It is essential that the candidate be proactive, creative, and responsive, along with a strong work ethic, the ability to work under pressure, and the capacity to meet deadlines.

The Regional Manager supports the regional team and is responsible for the day-to-day administration of the Gauteng Regional Office.

Start Date: Immediate
Employment Type: Permanent

Roles and Responsibilities

1. Reception: Switchboard duties: Answer and transfer phone calls, maintain a clean and tidy reception area and office space. Greet Black Sash visitors, print and distribute brochures and general and helpline information; refer inquiries to the helpline or other organizations as appropriate.
2. Office Administration: Filing and Correspondence: Register and distribute incoming faxes/mail to the appropriate staff; collect and send mail; coordinate courier services at the request of the Regional Manager or designated staff. Order office supplies and purchase cleaning supplies and consumables; and monitor stock levels for replenishment.
3. HR Administration: Maintain and file copies of vacation request forms, timesheets, and supporting documentation. Prepare and send the monthly vacation schedule to the HR Manager during the first week of each month. Supervise cleaning staff, as needed.
4. Logistical Support for Regional Programs and Projects: As instructed by the Regional Manager, assist regional staff and/or the national project manager and communicate with community partners to organize meetings, informational events, dialogues, or training workshops.
5. Financial Administration: Together with the Regional Manager, submit cash transfer requests to the national office. Review and prepare invoices for services rendered or products delivered for the Regional Manager’s signature. Fax or scan and email all signed invoices to the national office for payment, along with payment request forms.
6. Office Equipment and Maintenance: Maintain office equipment, especially computers, photocopiers, fax machines, scanners, and the telephone system, and report any equipment deficiencies or malfunctions for resolution. Maintain an asset register.
7. Data Capture: The Regional Administrator is responsible for data entry into the Black Sash database. They provide support to partners and capture partner surveys on tablets for verification at the national office. They serve as a support point for partners involved in project activities and provide tablets for data capture, uploading, and monitoring. They are responsible for auditing and updating contacts and events in the regional Sash database to ensure data capture quality and that information is updated as needed.

Qualifications and Requirements
Qualifications:

Tuition waiver and relevant administrative or office qualifications.

Experience:

2 to 5 years of experience in administrative support for small and medium-sized enterprises (SMEs).

Key Elements:

Proficiency in office software such as MS Office, web browsers, and a typing speed of 40 words per minute.
Good time management.
Attention to detail.
Ability to multitask and strong administrative skills.
Good communication, interpersonal, and listening skills.

Languages:

A good command of spoken and written English is required, as well as at least one other South African language.
Preference will be given to women, in accordance with Black Sash Policy.

How to apply:

Please send your cover letter, CV (maximum two pages), and the names of three references to jobs@blacksash.org.za.
When submitting your application, please indicate the Regional Administrator position in the email subject line.
For inquiries, please contact Mr. J Marques at (021) 686 6952. We will only contact shortlisted candidates. If you do not hear from us within one month of the application deadline, your application has not been selected.